Authorization for Personal Services (APS)
The Authorization for Personal Services (APS) form is used as a basis for paying individuals providing consulting or specialized services to the University. The APS Form is used to pay independent contractors.
Authorization to engage and pay for professional services, contracted services, guest speakers, and other temporary services. May not be used for current employees or ³ÉÈËÍ·Ìõ students.
- Complete APS form with following information:
- Name, address, vendor ID and citizenship status
- Type and description of services to be provided.
- Employee status
- Nepotism statement
- Period of service
- Amount of proposed payment and account information
- Verify vendor is in People Soft, if not, send them the invitation in PaymentWorks to create their profile and vendor ID number
- If the services are under $250.00, you only need to submit an invoice for the payment. If services are over $250.00, an approved APS form is needed.
- Fill out the form, get contractor, PI and department chair signatures and submit through the business center website for review and processing. The Business Center will forward the approved APS to the requestor.
- Submit a non-PO voucher request through the business center and attach the APS form, the vendor invoice, and the email from AP with the approvals.
The Business Center will process and provide voucher number.
Note: An APS form must be routing before the services start. Accounts Payable will not approve APS forms that are back dated. If it happens that one was not routed in advance, we need to submit an invoice, resume/cv and detailed explanation/justification as to why it was not routed before the services started.
