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1. You will receive an email from notification@utep.edu when a request has been routed to you for review and action. The request ID# and a link to the Approver Portal in the Outside Activity Portal are provided in the notification.
2. Review the form submitted to ensure the outside activity is within policy requirements. Note: The permissible level time of commitment to outside activities cannot exceed an average of 8 hours per week, during the term of an appointment, without the approval of the President or designee and a written management plan.
3. Answer all questions in the Approver section form and take action on the request. Below are the available actions:
   1. I approve, but need to route to another approver - this approves the request allowing you to route the request to the next person in the approval chain.
   2. I do not approve - this is a final action.
   3. Return to an approver for more edits/information - this returns the request to a previous approver if additional information is needed or being requested.
   4. Return to the original requester for more edits - this returns the request to the employee requesting approval and is generally used to have the employee clarify information on the form.
   5. I should not have received this - this indicates the form was sent to you in error and completely removes you from the approval chain.
4. If you approve the request, you will need to route it to an additional approver. The process to route requests for approval is as follows:

All requests for approval should be routed according to the following process:

Academic Departments - The request should first be routed by the requester to the respective Department Chair. The request will then be routed through by each approver to:

1. Dean
2. Dr. Ann Gates, Provost Office (agates@utep.edu)
3. Mary Solis, Institutional Compliance (mavitia@utep.edu)

All Other Departments - The request should first be routed by the requester to the Director/Department Head. The request will then be routed through by each approver to:

1. Appropriate Vice President
2. Mary Solis, Institutional Compliance (mavitia@utep.edu)

• If you have any questions regarding a request, it is recommended to speak to the employee for clarification or previous approver whichever is applicable.
• If you have any questions regarding the portal please contact the Office of Institutional Compliance at 747-6478.