Annual Requirements for Student Organizations
Click Here for Student Organization Annual Requirement Checklist
Due at Beginning of Fall - September 26, 2024
- Spring 2024 Fundraising Report
Due at Beginning of Fall - October 4, 2024
Needed before beginning the re-registration process:
- Constitution (updated)
- Signed Advisor Agreement Form
- Organization Profile Picture
- Must have a total of 6 active members (can be officers) that are current 成人头条 students
- 3 officers, President, Treasurer and a Secretary or Vice-President
Due at End of Fall - December 13th, 2024
- Officer Training
- Risk Management Pt.1(Completed by 3 officers and 1 advisor)
Due at Beginning of Spring - February 21, 2025
- Fall 2024 Fundraising Report
Due at End of Spring 2025 - May 31, 2025
- Risk Management Pt. 2
- End of Year Report
New Student Organization (ongoing)
- For more information on starting a student organization click here.
Annual Registration
Student Organizations are required to officially register before the start of each academic year (prior to the fall semester). This process is completed in MineTracker and through your organization's page within the system.
Registration opens: July 29th
Re-registration closes: October 4th
Student Org Officer Training
Student Organization Officer Training is a mandatory training provided in the Fall that takes place 2-3 times per month. Officer Training educates student leaders on the various policies, processes, and best practices that impact all student organizations. Each organization is required to have a minimum of 3 officers or members with leadership roles attend one session.
NOTE: Each student can only represent and receive attendance credit for a maximum of two organizations.
Risk Management Training
As part of a Texas State Mandate, all student organizations must participate in risk management training each academic year. The online training needs to be completed by the Fall deadline. A minimum of 3 officers and 1 advisor must complete this training on behalf of each student organization. Students may complete this training and receive credit for a maximum of 2 organizations.
See the master tracker above for updates on completion.
Completing Part 1:
Each individual officer and advisor must complete the training individually. At the completion of the training, each person will receive a PDF certificate. Use the following link to view/complete the training module.
Link to online Risk Management Training Module for individuals:
Please have each officer/advisor submit their PDF using the link below.
Completing Part 2:
- After your organization's officers and advisor(s) have completed Risk Management Part 1, organizations will need to complete Part 2 by sharing the risk management training module with your general membership.
- Organization must submit proof of delivery via the Part 2 completion form by May 31st, 2025.
- information to share with your organization.
- Submit your presentation verification here: Submit Part 2 Completion Form - Risk Management
- Acceptable Methods for Proof of Submission:
- Email Screenshot to general membership with powerpoint attached
- Organization Meeting Minutes showing Risk Management Training
Fundraising Financial Report
Student organizations must report all funds raised each semester. Reports must be submitted by the Fall/Spring deadlines. Please see the report links below to submit and each deadline.
**Please note that if your organization did NOT fundraise money, you will still need to submit a form and answer "NO" to the question about fundraising. This helps ensure that we have a form on file for each organization every semester.
FALL 2024:
SPRING 2025:
Deadline to complete:- Report Spring 2024 Fundraising by: September 26, 2024
- Report Fall 2024 Fundraising by: February 21, 2025
Full policy for this report:
Sec. 4 Disclosure of Solicitation. A students' association and each registered student organization shall, within 30 days after the beginning of each long session semester, file with the Dean of Students or other appropriate official a statement fully disclosing the sources and amounts of money obtained from Solicitations during the preceding semester or summer session and fully disclosing the purposes and amounts of the expenditures made during the preceding semester or summer session. Any organization failing to comply with the provisions of this Rule shall be prohibited from Solicitation activities until the organization files the required report. ()
End of Year Report
At the end of each academic year, our team collects important information and feedback from each student organization. We use this information to compile a full report and use your feedback to plan for the next academic year.
Need help? Feel free to contact our team at SOS@utep.edu with any questions you may have!
Contact our team!
Need a little help? Here are the many ways you can reach the Student Organization Support (SOS) team:
- Email us any time at sos@utep.edu
- Stop by our office! No appointment is necessary, though you are welcome to reach out to us to schedule a meeting to guarantee that one of our team members can speak with you.
Remember that the Student Organization Support Team is here to be a resource for you. If you have questions regarding any of the requirements listed above, please contact us at sos@utep.edu.