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Academic Institutional Agreement


This section includes institutional agreements under the delegation of authority of the provost and VICE PRESIDENT FOR ACADEMIC AFFAIRS

Learn more about Delegations of Authority

AGREEMENT TYPES, DEFINITIONS, AND CHECKLISTS

Contract Type

Definition

Additional Information

AGREEMENT Checklist
Academic Agreement of Cooperation (MOU) Establish a general cooperative relationship between the University and a partner organization. This agreement includes an English/Spanish version.

Academic General Affiliation Agreement Establish a partnership with general terms and conditions between the University and a partner organization. Serves as foundation for future specific program agreements. This agreement includes an International partner option.

Academic Non-Disclosure Agreement Confidentiality or Non-disclosure agreement between University and a partner.

Amendments to any academic contract type An executed agreement must be amended and parties will agree to add, remove or change part of the agreement.

 
Articulation Agreement Establish a partnership between 成人头条 and another institution setting foundations for acceptance/transfer of credits.

Educational Experience Affiliation Agreement Establish a partnership between 成人头条 and a facility for student practicum. Serve as foundation for future specific program or project agreements. To verify if an affiliation agreement exists for that facility

  
Educational Experience Mentorship Agreement Establish a partnership between 成人头条 and a facility for a specific Nursing student to receive educational experience. This agreement is only for Nursing students.

 
Educational Experience Program Agreement Providing students enrolled in a degree program at the University with educational experience utilizing the affiliated facility and resources.  Subordinate to an Educational Experience Affiliation Agreement.

 
Preceptorship Agreement Provides a student enrolled in a partnering institution to gain educational experience under University's guidance utilizing the University's facilities and resources.
Study Abroad Program Agreement Establish the terms of cooperative relationship for international study abroad and student exchange programs with foreign institution. An approved proposal is required. For the approval process go to Office of International Programs and Study Abroad/Away
Study Away Program Agreement Establish the terms of cooperative relationship for University students to visit a US partner institution. An approved proposal is required. For the approval process go to Office of International Programs and Study Abroad/Away
Visiting Faculty Agreement

Temporary agreement to hire a professor from partner institution. OR 

Temporary agreement to send a 成人头条 professor to teach at a partner institution.

 This agreement includes incoming or outgoing versions.

For the following list or any other academic agreements it is required that a template is uploaded along with the form: 

Contract Type
Dual/Joint Degree Agreement
Fellowship Agreement
(Master or Individual) Joint Faculty Appointment Agreement
Volunteer Experience Agreement
Any Other Academic Agreements

FOLLOW THESE STEPS TO SUBMIT YOUR REQUEST

1 - APPROVAL REQUIREMENTS

1 - APPROVAL REQUIREMENTS

OBTAIN APPROVALS FROM YOUR CHAIN OF COMMAND AS APPROPRIATE

2 - DOWNLOAD THE AGREEMENT TYPE CHECKLIST

2 - DOWNLOAD THE AGREEMENT TYPE CHECKLIST

REVIEW AGREEMENT TYPES AND DEFINITIONS ABOVE

  • Review definition to match the goal of the agreement.
  • Agreements might be named differently by each entity. i.e. Confidentiality = Non-Disclosure
  • Did not find a match? Go to Contracts Information for a full list of institutional agreements and their respective delegations of authority.
3 - APPLICABLE INSURANCE REQUIREMENTS

3 - APPLICABLE INSURANCE REQUIREMENTS

CHECKLIST WILL INDICATE IF APPLICABLE

Obtain their

Insufficient Insurance:

4 - GATHER ALL INFORMATION AND DOCUMENTS

4 - GATHER ALL INFORMATION AND DOCUMENTS

USE THE CHECKLIST AS YOUR GUIDE

Outside Party information, points of contact, agreement details, and a brief synopsis.

Supporting Documents:

  • Approvals as applicable.
  • For agreements with insurance requirements: Proof of insurance and any approved waivers 
  • For amendments or renewals: Copy of executed agreement if not hosted in DocuSign CLM
5 - PROVIDE NON-STANDARD DRAFT

5 - PROVIDE NON-STANDARD DRAFT

only required for non-standard agreements

SKIP IF USING 成人头条 STANDARD AGREEMENT OPTION

In addition to the next step, you must upload a Microsoft Word version of the draft to the 

If you cannot reach that SharePoint, email your draft to inst_contract_mgmt@utep.edu 

6 - SUBMIT ELECTRONIC FORM

6 - SUBMIT ELECTRONIC FORM

THE FORM WILL MATCH THE CHECKLIST